Updated feature: Microsoft Forms collaboration permissions and co-authors

MC210715, Plan For Change, Published date: Apr 25, 2020


Major update: AnnouncementApplies To: All

With this update, Microsoft Forms co-authors who try to modify collaboration permissions settings for a form will be blocked from making changes. In addition, a form owner will now be able to collaborate with specific users or security groups.

This message is associated with Microsoft 365 Roadmap ID 62858.When will this happen

  • We’ll be gradually rolling this out the end of May 2020.
  • The roll-out will be completed by early June 2020.

How does this affect me?

A Microsoft Forms co-author is created when the owner chooses to share a form to collaborate using Share > Share to Collaborate.

(1) Co-authors can currently modify the permissions level of collaboration, such as changing it from “Only users in my organization” to “Users with an office 365 account”. With this change, co-authors will not be able to modify collaboration permissions; that option will be greyed out.

This change applies to existing forms as well as new forms. Both existing co-authors as well as any newly created co-authors will be unable to modify this setting.

(2) Form owners will see a new collaboration option when navigating to Share > Share to Collaborate.

When a form owner selects Specific people in my organization can view and edit, the owner can then specify one or more co-authors (individuals or user groups) by using those email addresses.

The specified co-authors can then help design the form as well as view/analyze response data. This allows a form owner to manage the collaboration more precisely than using the current collaboration options which are organization-wide. Because of its more restrictive permissions , this setting is optimal for forms with more sensitive content.