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February 9, 2022

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Briefing Email Language Expansion (JP, ZN)

Microsoft 365 Suite, Microsoft Viva, Microsoft 365 Experts

From Microsoft Corporation
Technical Bulletin MC321243 · Published Feb 4, 2022

Message Summary

The Briefing email from Microsoft Viva helps users start their day on track by surfacing information to prepare for upcoming meetings, follow up on outstanding tasks as well as protect time for independent work. Currently, the Briefing email is available for Microsoft 365 Enterprise users with Exchange Online mailboxes in English, Spanish, Italian, and Portuguese. We are expanding to support Exchange Online mailboxes in Japanese and Simplified Chinese.

This message is associated with Microsoft 365 Roadmap ID 88832

When this will happen:

Targeted release: will roll out in mid-February and expected to be complete by mid-March

Standard: will roll out in late March and expected to be complete by late April

Note: This feature has no dependencies on Viva Insights (formerly MyAnalytics) settings and will be enabled for all users by default.

How this will affect your organization:

Once this change has rolled out, the Briefing email from Microsoft Viva will be supported in Japanese and Simplified Chinese. Users in your organization who previously could not receive the Briefing email because their mailbox language was set to Japanese or Simplified Chinese will now begin receiving the Briefing email. So, you may see an increase in the number of users receiving the Briefing email starting in February. We will add support for additional languages in the next few quarters.

The Briefing email is a personalized brief in Outlook with important information on upcoming meetings and outstanding tasks, so you’re prepared for the day ahead. If there is an actionable suggestion, users will receive the Briefing email at the beginning of each workday; at least one actionable insight must be detected for there to be a daily mail.

This feature is enabled by default.

  • Exchange Service Administrators or Company Administrators can disable this feature using Microsoft 365 admin center or PowerShell.
    • Settings for the briefing email are available under “Briefing email from Microsoft Viva” in the Microsoft 365 admin center. These are separate and independent of the Viva Insights (formerly MyAnalytics) settings.
  • Your users can opt-out of the Briefing email by selecting Unsubscribe, located near the bottom of all Briefing emails.

The customized email is only available to an end user; no administrator or manager can see another individual’s Briefing email. All data is stored inside the user’s mailbox. Briefing email is subject to the same GDPR compliance terms as Office 365.

What you need to do to prepare:

Review and assess the impact for your organization. Additionally, you might consider updating your training and documentation as appropriate. Learn more about Briefing email from Microsoft Viva and how Microsoft protects your privacy.Additional
information
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TECHNICAL BULLETIN END

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