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February 16, 2023

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Data Lifecycle Management – Removing the Preservation Hold Library (PHL) access in SharePoint

Microsoft 365 Suite, Microsoft 365 Experts, SharePoint Development Services

From Microsoft Corporation
Technical Bulletin MC504322 · Published Jan 27, 2023

Message Summary

We’re making an update to the ability to remove the Preservation Hold Library in SharePoint and OneDrive from being accessible through Site Contents or the site’s navigation.

This message is associated with Microsoft 365 Roadmap ID 103613

When this will happen:

Rollout will begin in late January and is expected to be complete by end of February.

How this will affect your organization:

When users perform actions in SharePoint or OneDrive which require content to be retained behind the scenes, the Preservation Hold Library (PHL) is used to hold this content. The PHL library was never meant to be a user-visible system library or be accessed by users, therefore this change will remove the PHL from the site navigation. In the case of specific scenarios where it may be required, site collection administrators will continue to be able to access the PHL by navigating directly to it using its URL. 

What you need to do to prepare:

No action is needed to enable this change. You may want to alert your Microsoft Purview Data Lifecycle Management or Microsoft Purview Records Management admins and update relevant training and documentation.

Get started with Data Lifecycle Management in the Microsoft Purview compliance portal:

Learn more: 

Additional information


QuixTec provides this and other technical bulletins unaltered from Microsoft. As an authorized Microsoft Partner, we ensure that all our solutions we deliver to you include the latest Microsoft updates.

ABOUT US: QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization with experience in a plethora of IT Software Languages.  As a Microsoft Partner, we specialize in Discounted Microsoft Software Licensing, Microsoft SharePoint, Microsoft365 and HTML5 technologies for small to enterprise-sized organizations. Our dedication to IT excellence is evidenced through our PECB ISO Certification training center. The only PECB ISO authorized center in Washington State. QuixTec, implements and provides training for upcoming open-source digital marketing services that are taking the industry by storm. This solution, used by over 100,000 businesses, provides enterprise level marketing capabilities at startup rates. The founder, Richard, has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory, and the U.S. Air Force, to name a few.  QuixTec is in the Seattle area. Phone today for a free consultation and project estimate.

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