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Written by Richard Quatier

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Categories: Microsoft 365

November 2, 2020

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Forms: Specific user sharing for response collection

From Microsoft Coropration

MC223656, Stay Informed, Published date: Oct 7, 2020
New feature, User impact

Updated October 27, 2020: We have updated this post with a link to Additional Information.

With this update, Microsoft Forms owners will be able to easily collect survey responses from specific users or security groups.

This message is associated with Microsoft 365 Roadmap ID 67157.

When this will happen

  • We’ll be gradually rolling this out the end of October 2020
  • The rollout will be completed by the end of November 2020.

How this will affect your organization

Form owners will see a new response collection option when navigating to Share > Send and collect responses .

When a Form owner selects Specific people in my organization can respond, they can then specify one or more individuals or user groups by using theiremail address.

Setting desktop
Setting mobile

Forms on the desktop

Forms on mobile

The specified people or groups can then view and submit a response to the form/quiz. Other users will be prevented from seeing the form. This allows a form owner to manage the response collection more precisely than using the current anyone or organization wide options. Because of its more restrictive permissions, this setting is optimal for forms with more sensitive content or in cases where the responses are meant to be more controlled.What you need to do to prepare

The new option is accessible to owners when the feature is available in your tenant but is not active until an owner selects it. This option will exist on old forms/quizzes as well as new ones.

You might consider updating your user documentation and training materials.

Additional information

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