Microsoft Technical Bulletins

The latest updates for all the Microsoft Products you use every day.

Written by Richard Quatier

My goal is to help your business by integrating processes that automate mundane tasks and simplify complex ones without breaking budgets.

June 29, 2021

Blog Home

Microsoft 365 Information Governance

QuixTec provides technical bulletins ‘unaltered’ from Microsoft. As an authorized Microsoft Partner, experienced SharePoint development group and Office 365 expert, QuixTec’s’ custom online or on premises solutions include the latest Microsoft updates throughout initiatives that we custom develop for you.

From Microsoft Corporation
Technical Bulletin:  
MC264360 · Published Jun 24, 2021

Message Summary

Until this release, attempting to delete a file with a retention label configured to “retain items for a specific period” in SharePoint caused an error blocking the deletion of it.

To improve consistency of user experience between OneDrive and SharePoint, the behavior of any retention label set to “retain items for a specific period” in SharePoint will change to allow users to “delete” the document which will then be preserved in the Preservation Hold Library until the specified period expires.

This message is associated with Microsoft 365 Roadmap ID 82063.

When this will happen

We will begin rolling this out in early August and expect to complete rollout late August.

How this will affect your organization

Users in SharePoint will now be able to “delete” files labeled with a retention label configured to “retain items for a specific period” as this operation is no longer blocked with an error message. When deleted, these files will still be preserved for compliance purposes by moving a copy of them to the “Preservation Hold Library” of the site where they can be accessed by eDiscovery and other compliance solutions.

SharePoint file deletion behavior update
View image in new tab

  • This change does not cause any loss of data meant to be retained, it simply allows users to remove the file from their library view while it’s preserved for compliance purposes.
  • This change does not alter the behavior of labels configured to “only delete items when they reach a certain age” or “don’t retain or delete items”. This change also does not affect how retention policies behave in SharePoint.
  • This change only applies to SharePoint. OneDrive files already have this experience.

What you need to do to prepare

No action is needed to enable this feature; however you may want to update any training materials and communicate this change to your users or team responsible for Information Governance and Records Management at your organization.

Note: If you would like to completely prevent the user deletion or editing of files in SharePoint, you can create a new retention label which declares the item as a record. Declaring content as a record prevents both deletion and editing activities on the file.

Learn more:

Additional information

ABOUT US: QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization and Microsoft Partner that specializes in Microsoft SharePoint, Office 365 expertise & HTML5 technologies for small to enterprise-sized organizations. The founder, Richard, has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory, and the U.S. Air Force, to name a few.  QuixTec is in the Seattle area. Phone today for a free consultation and project estimate: (425) 367-9025    SHAREPOINT DEVELOPMENTCUSTOM SOLUTION DEVELOPMENTOFFICE 365 EXPERTSSHAREPOINT DOCUMENT LIBRARIESSHAREPOINT CONSULTANCYSPECIAL NGO RATES

You May Also Like…

Microsoft 365 roadmap site updates

Microsoft 365 roadmap site updates

From Microsoft CorporationTechnical Bulletin:  MC277639 · Published Aug 13, 2021 Message Summary We will be making updates to the Microsoft 365 roadmap on how you view, filter, search for, and sort the information. When this will...

SharePoint spaces adds styles for text and annotation icons

SharePoint spaces adds styles for text and annotation icons

From Microsoft CorporationTechnical Bulletin:  MC277466 · Published Aug 12, 2021 Message Summary This new SharePoint spaces feature enables the creation of immersive mixed reality environments that can be authored and published just...

8 + 12 =

Call Now

(425) 367-9025

17939 95th Place NE

Bothell, WA 98011