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May 24, 2023

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Office Apps on the Web can create PDFs that inherit the source files sensitivity labels

MC534739 · Microsoft 364 for Web, Microsoft 365 Experts

From Microsoft Corporation
Technical Bulletin MC534739 · Published Mar 29, 2023

Message Summary

When using Microsoft 365 Apps on the web for Word, Excel, and PowerPoint, files that have a sensitivity label will also apply those labels to PDFs created in those apps. Documents that also have encryption cannot be converted to PDF without first removing protection.

This message is associated with Microsoft 365 Roadmap ID 117594

When this will happen:

Standard Release: We will begin rolling out early May 2023 and expect to complete by early June 2023.

How this will affect your organization:

Users who are already configured for sensitivity labels will automatically persist their document’s label to PDFs they create in Word, Excel, and PowerPoint for the web. If a document is protected with encryption, the PDF functionality is not available. Users who try to convert a protected Office document to PDF are prevented from completing the scenario without removing protection if they have the rights to do so.

What you need to do to prepare:

No action is required by admins or users to enable this functionality.

Additional information


QuixTec provides this and other technical bulletins unaltered from Microsoft. As an authorized Microsoft Partner, we ensure that all our solutions we deliver to you include the latest Microsoft updates.

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