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Categories: Exchange | Teams

January 4, 2021

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Option to create all meetings online in Outlook for Windows

From Microsoft Corporation

MC230567 · Published Dec 18, 2020

From QuixTec, LLC: about Microsoft Technical Bulletins: The information contained in these technical bulletins are provided ‘unaltered’ from the Microsoft 365 Message center. As an authorized Microsoft Partner, QuixTec’s’ Custom SharePoint Development and Office 365 expertise takes Microsoft notifications into full account throughout initiatives. We tailor your solution according to your corporate style and business requirements and make recommendations based upon our knowledgebase of Microsoft Technologies and technical bulletins. QuixTec’s Microsoft SharePoint development services delivers user-friendly, feature-rich applications. For example: using SharePoint’s flexibility, the solutions we create for you will be intuitive and welcome your users to collaborate and capture crucial information necessary to efficiently complete tasks.

Message Summary

Outlook for Windows users will soon be able to choose to have all their meetings set as online meetings when their organization uses Teams as their online meeting provider. This feature is already available in Outlook on the web and Outlook for iOS and Android (MC213856, May 2020) as well as Outlook for Mac.

This message is associated with Microsoft 365 Roadmap ID 66021.

When this will happen

This feature will be available with the Teams update rolling out mid-to late-January and the January 2021 Monthly Channel (Standard) update of Outlook for Windows.

How this will affect your organization

With the Teams and Outlook for Windows updates, your users will be able to set their calendar options so all new meetings will be created as online meetings. These new meetings will contain appropriate Teams information for joining the meeting.

  • If users choose not to enable this option, each time they create a meeting they will have the option to add an online meeting provider to that meeting.
  • If users choose to have all their meetings automatically created as online meetings, they can still disable the online meeting toggle when creating a meeting if desired.
Settings

A user can add online meetings by default in Outlook for Windows Calendar settings, as shown here.

View image in new tab

This feature is not compatible with third-party online meeting providers. When creating new events, users can add online meeting provider details manually by selecting the alternative online meeting provider option in the ribbon, if available.

What you need to do to prepare

Outlook for Windows does not support PowerShell parameters that allow you to set online meeting settings as the tenant default for Outlook for the web and Outlook mobile. Thus, your end users will need to individually configure Outlook for Windows.

You might want to notify your users about this new capability and update your training and documentation as appropriate.

QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization that specializes in Microsoft SharePoint, Office 365 & HTML5 technologies for small to enterprise-sized organizations. Richard has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory and the U.S. Air Force, to name a few.  QuixTec is located in the Seattle area. Phone today for a free consultation and project estimate: (425) 367-9025

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