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Written by Brad

Categories: Microsoft 365 Suite

August 12, 2022

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Microsoft 365 Suite, Microsoft 365 Experts

From Microsoft Corporation
Technical Bulletin MC407051 · Published Jul 29, 2022

Message Summary

To create a consistent experience for our customers to manage compliance across all applications, we are announcing the migration of three legacy Exchange features – retention tags, retention policies, and journal rules. These features were previously available in the ‘Classic Exchange admin center’ under ‘compliance management’, and are moving to the Microsoft Purview compliance portal, under the ‘Data lifecycle management’ solution.

These features will be available in a new drop-down menu under Data lifecycle management > Exchange (legacy).

This message is associated with Microsoft 365 Roadmap ID 93284

When this will happen:

Rollout will begin in early August and is expected to be complete by end of August. 

How this will affect your organization:

This update changes the location to configure these features. These three features are currently available in the Classic Exchange admin center, which is planned to deprecate in September 2022. Your organization will no longer be able to access these features through the Classic Exchange admin center portal, instead, they will be made available through Microsoft Purview Data Lifecycle Management, starting in August 2022.

As the Microsoft Purview Data Lifecycle Management and Microsoft Purview Records Management products have evolved to be the future of how to retain and delete data within Microsoft 365, we do not recommend the use of legacy MRM retention tags and MRM policies except for the following two scenarios:

  • Moving items from the primary mailbox to the archive mailbox
  • MRM tags applied by an admin to default folders within a mailbox 

Instead, we recommend using retention policies and retention labels available in the Microsoft Purview compliance portal > Microsoft Purview Data Lifecycle Management > Microsoft 365. Please find more details through the ‘Learn more’ section. 

Similarly, we do not recommend the use of journal rules to send email externally to meet compliance regulations, instead we suggest utilizing our Microsoft Purview suite of solutions to achieve this goal. 

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What you need to do to prepare:

No action is needed to enable this change. However, you may want to communicate this change to your Exchange administrators or team responsible for working on Exchange compliance management at your organization. The users of these features will want to get acquainted with the new UI experience in the Microsoft Purview compliance portal.

You can access the Insider Risk Management solution here:

Learn more: Learn about retention policies & labels to automatically retain or delete content 

Additional information


QuixTec provides this and other technical bulletins unaltered from Microsoft. As an authorized Microsoft Partner, we ensure that all our solutions we deliver to you include the latest Microsoft updates.

ABOUT US: QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization with experience in a plethora of IT Software Languages.  As a Microsoft Partner, we specialize in Discounted Microsoft Software Licensing, Microsoft SharePoint, Microsoft365 and HTML5 technologies for small to enterprise-sized organizations. Our dedication to IT excellence is evidenced through our PECB ISO Certification training center. The only PECB ISO authorized center in Washington State. QuixTec, implements and provides training for upcoming open-source digital marketing services that are taking the industry by storm. This solution, used by over 100,000 businesses, provides enterprise level marketing capabilities at startup rates. The founder, Richard, has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory, and the U.S. Air Force, to name a few.  QuixTec is in the Seattle area. Phone today for a free consultation and project estimate.

(425) 367-9025


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