Microsoft Technical Bulletins

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Written by Richard Quatier

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Categories: SharePoint

April 23, 2020

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Updated SP & OneDrive Feature: Streamlining the recipient experience for links shared with “specific people”

MC209098, Stay Informed, Published date: Apr 10, 2020

FROM MICROSOFT CORPORATION

We are streamlining the recipient experience for SharePoint and OneDrive links made to specific people in your organization.

We’ll be gradually rolling this out in early April, and the rollout will be completed by early May.

This message is associated with Microsoft 365 Roadmap ID 63220.How does this affect me?

Users can choose to share documents in SharePoint or OneDrive with specific people. The resulting link provides access only to those people they specify, although other people may already have access. If someone forwards the sharing invitation, only those who already have access to the item will be able to use the link to access the document.

After this update is available in your tenant, when users in your organization receive a “specific people” link to files or folders on OneDrive or SharePoint they will no longer be presented with a page directing them to click “Next” to sign in.

With this change, only guest users will see this screen:

Guest login

Users in your organization may still see a page asking to enter an email address when they receive a link that has been shared “specific people” when it works for more than one person. This is an example:

Organization login

In this scenario, users in your organization will enter their email-address and click Next. They will then be directed to the Azure AD sign-in where they will enter their sign-in credentials if they are not already signed-in to another Microsoft 365 service. They will not see a screen in the middle asking them to click Next to sign-in.

This update does not change experience for users outside your organization who do not have a guest account in your directory. They will continue to get a simple one-time passcode experience which they can use to access shared content without requiring them to sign-up for an account.What do I need to do to prepare for this change?

You might consider updating your user documentation and training materials.

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