Microsoft Technical Bulletins

The latest updates for all the Microsoft Products you use every day.

Written by Richard Quatier

My goal is to help your business by integrating processes that automate mundane tasks and simplify complex ones without breaking budgets.

Categories: SharePoint

January 26, 2021

Blog Home

Updates coming to SharePoint Site usage report

From Microsoft Corporation

MC235392 · Published Jan 22, 2021

QuixTec provides technical bulletins ‘unaltered’ from Microsoft. As an authorized Microsoft Partner, experienced SharePoint development group and Office 365 expert, QuixTec’s’ custom online or onprem solutions include the latest Microsoft updates throughout initiatives that we custom develop for you.

Message Summary

We are making some updates to the SharePoint usage report within the Microsoft 365 admin center.

  • In phase one, we are adding eight new metrics to the SharePoint usage report.
  • In phase two, we are incorporating two of these new metrics – anonymous link count and company link count – into the definitions for active sites and active files. Thus the number of active sites and active files recorded in the usage report may change. We will also backfill the report with 180 days of data.

Key points

  • Timing:
    • Phase 1: late January 2021
    • Phase 2: February 19, 2021
  • Roll-out: tenant level
  • Action: review and assess

How this will affect your organization

When phase one has rolled out to your tenant, you will be able to add these metrics as columns to the report table and as part of the Microsoft Graph reports API:

  1. Anonymous link count – number of times documents or folders shared using “Anyone with the link”
  2. Company link count – number of times documents or folders shared using “People in org with the link”
  3. External sharing – Site external sharable settings
  4. Geolocation – Geo location of the site
  5. Secure link for guest count – Number of times documents or folders shared using “specific people” and adding guests
  6. Secure link for member count – Number of times documents or folders shared using “specific people” and adding members of the org
  7. Site sensitivity label Id – Sensitivity label configured on the site
  8. Unmanaged device policy – Site access policy for unmanaged devices

For phase two, we are adding anonymous link count and company link count to the definition of active site and active files; we will then recalculate these metrics. We will update the active site chart and active file column in the SharePoint Site usage report to reflect anonymous link count and company link count metrics. We will also backfill the report with 180 days of data.

What you need to do to prepare

Share this information with anyone who reviews the SharePoint Site usage data or who leverages data in the Microsoft Graph reports API so that they are aware metrics may increase and that additional data will be available.

New report

Usage report: the highlighted areas are where new data may change the counts.

View image in new tab

QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization and Microsoft Partner that specializes in Microsoft SharePoint, Office 365 expertise & HTML5 technologies for small to enterprise-sized organizations. The founder, Richard, has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory and the U.S. Air Force, to name a few. QuixTec is located in the Seattle area. Phone today for a free consultation and project estimate: (425) 367-9025 SHAREPOINT DEVELOPMENT – CUSTOM SOFTWARE DEVELOPMENT – OFFICE 365 EXPERTS – SHAREPOINT DOCUMENT LIBRARIES – SHAREPOINT CONUSLTANCY – CUSTOM SOLUTION DEVELOPMENT

You May Also Like…

SharePoint spaces adds styles for text and annotation icons

SharePoint spaces adds styles for text and annotation icons

From Microsoft CorporationTechnical Bulletin:  MC277466 · Published Aug 12, 2021 Message Summary This new SharePoint spaces feature enables the creation of immersive mixed reality environments that can be authored and published just...

SharePoint updates to options for disabling subsite creation

SharePoint updates to options for disabling subsite creation

From Microsoft CorporationTechnical Bulletin:  MC276029 · Published Aug 6, 2021 Message Summary This new update will improve the options for subsite creation settings in the SharePoint admin center. Currently, SharePoint admins can...

12 + 1 =

Call Now

(425) 367-9025

17939 95th Place NE

Bothell, WA 98011