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Categories: Microsoft Viva

October 27, 2022

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Viva Insights will stop processing Window 10 or 11 Activity history

Microsoft Viva, Microsoft 365 Experts

From Microsoft Corporation
Technical Bulletin MC445740 · Published Oct 13, 2022

Message Summary

Viva Insights will stop processing Windows 10 or 11 application activity history data to compute personal insights such as time spent in documents even if both users and organization’s IT administrator opt users in.

Viva Insights will continue to process data from these sources to offer data-driven, privacy-protected personal insights:

  • Exchange Online email and calendar data,
  • chat and call signals from Skype for Business and from Teams

Viva Insights will continue to store and process this data inside each employee’s Exchange Online mailbox.

When this will happen:

We will be rolling out this change in early November and expect to complete by late November.

How this will affect your organization:

Windows 10 or 11 activity history data refers to the things people do on their device, such as the apps and services they used, whether they worked on a document, and whether they browsed the web. The activity history is stored locally on the device, and if the employee is signed into the device with a Microsoft account and gives permission, Windows sends the activity history to Microsoft.

Additionally, Viva Insights used Windows 10 or 11 activity history data to compute personal insights (for example, daily and weekly activity hours, multi-tasking in meetings) about the person’s work habits. These insights are private and stored in the person’s Exchange Online mailbox.

Which Viva Insights experiences include Windows 10 or 11 activity history?

  • Viva Insights used Windows 10 or 11 Activity history to power insights related to time spent in documents within working hours and after hours. These were displayed as Food for thought in the Viva Insights dashboard. The time spent in documents was also added to the total collaboration time and affects metrics, such as “Time available to focus” and “Quiet time”.

How users check if Window 10 or 11 Activity history is enabled on their device:

  1. Open Windows Settings.
  2. Search for “Activity History Privacy Settings.”
  3. The following two settings must be selected for Viva Insights to use the data.
    • Store my activity history on this device
    • Send my activity history to Microsoft

How admins can manage privacy settings for Viva Insights:

What you need to do to prepare:

Review and assess the impact for your organization and you might want to update your training and documentation as appropriate.

Additional information

TECHNICAL BULLETIN END

QuixTec provides this and other technical bulletins unaltered from Microsoft. As an authorized Microsoft Partner, we ensure that all our solutions we deliver to you include the latest Microsoft updates.

ABOUT US: QuixTec, LLC is a U.S. certified Veteran Owned, modern DevOps organization with experience in a plethora of IT Software Languages.  As a Microsoft Partner, we specialize in Discounted Microsoft Software Licensing, Microsoft SharePoint, Microsoft365 and HTML5 technologies for small to enterprise-sized organizations. Our dedication to IT excellence is evidenced through our PECB ISO Certification training center. The only PECB ISO authorized center in Washington State. QuixTec, implements and provides training for upcoming open-source digital marketing services that are taking the industry by storm. This solution, used by over 100,000 businesses, provides enterprise level marketing capabilities at startup rates. The founder, Richard, has 30 years of experience working with several notable companies that include World Vision, Expedia, Microsoft, Levi Strauss, NASA, Boeing Aerospace, Los Alamos National Laboratory, and the U.S. Air Force, to name a few.  QuixTec is in the Seattle area. Phone today for a free consultation and project estimate.

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